Extend Google Sheets with NetSuite Data

Make calls to the API Server from Google Apps Script.

Interact with NetSuite data from Google Sheets through macros, custom functions, and add-ons. The CData API Server, when paired with the ADO.NET Provider for NetSuite (or any of 200+ other ADO.NET Providers), enables connectivity to NetSuite data from cloud-based and mobile applications like Google Sheets. The API Server is a lightweight Web application that produces OData services for NetSuite and any source supported by the CData ADO.NET Providers.

Google Apps Script can consume these OData services in the JSON format. This article shows how to create a simple add-on that populates a Google Spreadsheet with SalesOrder data and, as you make changes, executes updates to NetSuite data.

About NetSuite Data Integration

CData provides the easiest way to access and integrate live data from Oracle NetSuite. Customers use CData connectivity to:

Access all editions of NetSuite, including Standard, CRM, and OneWorld.
Connect with all versions of the SuiteTalk API (SOAP-based) and SuiteQL, which functions like SQL, enabling easier data querying and manipulation.
Access predefined and custom reports through support for Saved Searches.
Securely authenticate with Token-based and OAuth 2.0, ensuring compatibility and security for all use cases.
Use SQL stored procedures to perform functional actions like uploading or downloading files, attaching or detaching records or relationships, retrieving roles, getting extra table or column info, getting job results, and more.

Customers use CData solutions to access live NetSuite data from their preferred analytics tools, Power BI and Excel. They also use CData's solutions to integrate their NetSuite data into comprehensive databases and data warehouse using CData Sync directly or leveraging CData's compatibility with other applications like Azure Data Factory. CData also helps Oracle NetSuite customers easily write apps that can pull data from and push data to NetSuite, allowing organizations to integrate data from other sources with NetSuite.

For more information about our Oracle NetSuite solutions, read our blog: Drivers in Focus Part 2: Replicating and Consolidating ... NetSuite Accounting Data.

Getting Started

Set Up the API Server

Follow the steps below to begin producing secure NetSuite OData services:

Deploy

The API Server runs on your own server. On Windows, you can deploy using the stand-alone server or IIS. On a Java servlet container, drop in the API Server WAR file. See the help documentation for more information and how-tos.

The API Server is also easy to deploy on Microsoft Azure, Amazon EC2, and Heroku.

Connect to NetSuite

After you deploy the API Server and the ADO.NET Provider for NetSuite, provide authentication values and other connection properties needed to connect to NetSuite by clicking Settings -> Connections and adding a new connection in the API Server administration console.

The User and Password properties, under the Authentication section, must be set to valid NetSuite user credentials. In addition, the AccountId must be set to the ID of a company account that can be used by the specified User. The RoleId can be optionally specified to log in the user with limited permissions.

See the "Getting Started" chapter of the help documentation for more information on connecting to NetSuite.

You can then choose the NetSuite entities you want to allow the API Server to access by clicking Settings -> Resources.

Authorize API Server Users

After determining the OData services you want to produce, authorize users by clicking Settings -> Users. The API Server uses authtoken-based authentication and supports the major authentication schemes. Access can also be restricted based on IP address: Connections from all addresses except localhost are blocked by default, so you will need to allow connections from Google's servers for this article. You can authenticate as well as encrypt connections with SSL.

Retrieve NetSuite Data

Open the Script Editor from your spreadsheet by clicking Tools -> Script Editor. In the Script Editor, add the following function to populate a spreadsheet with the results of an OData query:



function retrieve(){
  var url = "https://MyUrl/api.rsc/SalesOrder?select=InternalId,CustomerName,SalesOrderTotal,Class_Name";
  var response = UrlFetchApp.fetch(url,{
    headers: {"Authorization": "Basic " + Utilities.base64Encode("MyUser:MyAuthtoken")}
  }); 
  var json = response.getContentText();
  var sheet = SpreadsheetApp.getActiveSheet();
  var a1 = sheet.getRange('a1');
  var index=1;
  var salesorder = JSON.parse(json).value;

  var cols = [["InternalId","CustomerName","SalesOrderTotal","Class_Name"]]; 
  sheet.getRange(1,1,1,4).setValues(cols);

  row=2;
  for(var i in salesorder){
    for (var j in salesorder[i]) {
      switch (j) {
        case "InternalId":
          a1.offset(row,0).setValue(account[i][j]);
          break;
        case "CustomerName":
          a1.offset(row,1).setValue(account[i][j]);
          break;
        case "SalesOrderTotal":
          a1.offset(row,2).setValue(account[i][j]);
          break;
        case "Class_Name":
          a1.offset(row,3).setValue(account[i][j]);
          break;
      }      
    }
    row++;
  }
}

Follow the steps below to add an installable trigger to populate the spreadsheet when opened:

Click Resources -> Current Project's Triggers -> Add a New Trigger.
Select retrieve in the Run menu.
Select From Spreadsheet.
Select On open.

After closing the dialog, you are prompted to allow access to the application.

Post Changes to NetSuite Data

Add the following function to post changes to cells back to the API Server:



function buildReq(e){
  var sheet = SpreadsheetApp.getActiveSheet();
  var changes = e.range;
  var id = sheet.getRange(changes.getRow(),1).getValue();
  var col = sheet.getRange(1,changes.getColumn()).getValue();
  
  var url = "http://MyServer/api.rsc/SalesOrder("+id+")";
  var putdata = "{\"@odata.type\" : \"CDataAPI.SalesOrder\",  \""+col+"\": \""+changes.getValue()+"\"}";;
  UrlFetchApp.fetch(url,{
    method: "put",
    contentType: "application/json",
    payload: putdata,
    headers: {"Authorization": "Basic " + Utilities.base64Encode("MyUser:MyAuthtoken")}
  });

}

Follow the steps below to add the update trigger:

Click Resources -> Current Project's Triggers.
Select buildReq in the Run menu.
Select From Spreadsheet.
Select On edit.

You can test the script by clicking Publish -> Test as Add-On. Select the version, installation type, and spreadsheet to create a test configuration. You can then select and run the test configuration.

As you make changes to cells, the API Server executes updates to NetSuite data.

Ready to get started?

Learn more or sign up for a free trial:

CData API Server