Model Context Protocol (MCP) finally gives AI models a way to access the business data needed to make them really useful at work. CData MCP Servers have the depth and performance to make sure AI has access to all of the answers.
Try them now for free →
Integrate Live Smartsheet Data into Custom Business Apps Built in Power Apps
Use CData Connect Cloud to connect to Smartsheet data and integrate live Smartsheet data into apps built in Microsoft Power Apps.
Power Apps is a service for building and using custom business apps that connect to your data and work across the web and mobile — without the time and expense of custom software development. When paired with CData Connect Cloud, you get instant, cloud-to-cloud access to Smartsheet data from the apps you build using Power Apps. This article shows how to connect to Connect Cloud from Power Apps and build an app based on live Smartsheet data.
CData Connect Cloud provides a pure SQL, cloud-to-cloud interface for Smartsheet, allowing you to easily integrate with live Smartsheet data in Power Apps — without replicating the data. CData Connect Cloud looks exactly like a SQL Server database to Power Apps and uses optimized data processing out of the box to push all supported SQL operations (filters, JOINs, etc) directly to Smartsheet, leveraging server-side processing to quickly return Smartsheet data.
About Smartsheet Data Integration
CData provides the easiest way to access and integrate live data from Smartsheet. Customers use CData connectivity to:
- Read and write attachments, columns, comments and discussions.
- View the data in individuals cells, report on cell history, and more.
- Perform Smartsheet-specific actions like deleting or downloading attachments, creating, copying, deleting, or moving sheets, and moving or copying rows to another sheet.
Users frequently integrate Smartsheet with analytics tools such as Tableau, Crystal Reports, and Excel. Others leverage our tools to replicate Smartsheet data to databases or data warehouses.
Getting Started
Configure Smartsheet Connectivity for Power Apps
Connectivity to Smartsheet from Power Apps is made possible through CData Connect Cloud. To work with Smartsheet data from Power Apps, we start by creating and configuring a Smartsheet connection.
- Log into Connect Cloud, click Connections and click Add Connection
![]( "Adding a Connection")
- Select "Smartsheet" from the Add Connection panel
![]( "Selecting a data source")
-
Enter the necessary authentication properties to connect to Smartsheet.
Smartsheet uses the OAuth authentication standard. To authenticate using OAuth, you will need to register an app to obtain the OAuthClientId, OAuthClientSecret, and CallbackURL connection properties.
However, for testing purposes you can instead use the Personal Access Token you get when you create an application; set this to the OAuthAccessToken connection property.
![]( "Configuring a connection (Salesforce is shown)")
- Click Create & Test
- Navigate to the Permissions tab in the Add Smartsheet Connection page and update the User-based permissions.
![]( "Updating permissions")
Add a Personal Access Token
If you are connecting from a service, application, platform, or framework that does not support OAuth authentication, you can create a Personal Access Token (PAT) to use for authentication. Best practices would dictate that you create a separate PAT for each service, to maintain granularity of access.
- Click on your username at the top right of the Connect Cloud app and click User Profile.
- On the User Profile page, scroll down to the Personal Access Tokens section and click Create PAT.
- Give your PAT a name and click Create.
![]( "Creating a new PAT")
- The personal access token is only visible at creation, so be sure to copy it and store it securely for future use.
With the connection configured, you are ready to connect to Smartsheet data from Power Apps.
Connecting to CData Connect Cloud
To use Connect Cloud to integrate Smartsheet data into your Power Apps, you need a new SQL Server connection:
- Log in to Power Apps
- Click Dataverse -> Connections -> New connection
- Select SQL Server
![]( "Creating a new SQL Server Connection")
- In the connection wizard:
- Choose to connect directly
- Set SQL server name to tds.cdata.com,14333
- Set SQL database name to the name of the Smartsheet connection (e.g. Smartsheet1)
- Set Username to a Connect Cloud user (e.g. user@mydomain.com)
- Set Password to the PAT for the above user
- Click Create
![]( "Connecting to Connect Cloud")
Building a Data-Centric App for Smartsheet Data
With the connection to Connect Cloud configured, you are ready to integrate live Smartsheet data into the apps you build in Power Apps.
- Log in to Power Apps
- Click Create and select "SQL"
![]( "Creating a new app from data")
- Select the SQL Server connection you created
- Search for or choose a table to work with
- Click Connect
![]( "Connecting to Smartsheet data")
- Customize the newly created app just like you would any other, including changing the layout and setting the fields exposed in BrowseScreen, DetailScreen, and EditScreen
![]( "Customizing the Smartsheet data app")
At this point, you have an app with read and write access to live Smartsheet data that you can save and publish for use within your organization.
SQL Access to Smartsheet Data from Cloud Applications
Now you have a direct connection to live Smartsheet data from Microsoft Power Apps. You can create more connections and apps to drive business — all without replicating Smartsheet data.
To get real-time data access to 100+ SaaS, Big Data, and NoSQL sources directly from your cloud applications, sign up for a free trial of CData Connect Cloud.
